2011 VestryBelow are the approved minutes of June’s Vestry meeting. If you have any questions, please feel free to ask one of our Vestry members.

Vestry Meeting

Monday, June 27, 2011, 6:30 p.m.

Father Jeff called the meeting to order and opened with prayer.

In attendance:

Connie Blackmon,  Scott Crowley, Gene Demonet, Sheila Dixon, Lynn Hall, Dave Halmrast, Jeff Jackson, Larry Nordin, Linda Sawyer, Anne Simpson, Nancy Snoots

Formation:

Jeff led a discussion about Stewardship:  what it is and what it means to each of us.  Responses included: taking care of God’s gifts to us; giving back what God has given to us; acknowledging that all we have is God’s; taking care of the environment; taking care of people; stewardship of our time; tithing; developing our gifts.

Another question was what frustrates us about how we at St. Nicholas do stewardship.   Responses included: a perception by some that there is a divide between people with money and people without money; and that we need to strive for 100 percent participation by people regardless of the amount of money or time given, not just participation by some people who perceive themselves as having wealth.  The challenge to us at St. Nicholas is how do we communicate to our congregation, and help everyone develop, an attitude of abundance of spirit which then often translates into a willingness and desire to share gifts (time, money, talent) with our community.

Jeff’s final word was that stewardship is the acknowledgement of all that we have is from God and that we are not called to worry about what others give or to compare what we can give to what we perceive others giving, but just to give what we can give, and that stewardship is also about celebrating God’s gifts and sharing our gifts with others.

Information:

The May minutes were approved.

Administrative Assistant update – Three candidates have been interviewed and on Wednesday, June 29th, four more will be interviewed.  Jeff appreciates the committee who has been helping him select an Admin. Asst. and the choice will be made by July 1st.

BBQ Tasting – After church on July 3rd there will be a BBQ tasting – samples only, not a meal.

Habitat for Humanity house – July 7th – 9th and subsequent Saturday mornings beginning at 8 a.m.

Out and About Group – Sheila Dixon organizing Braves Game activity on July 17th.   She can purchase tickets at half price and needs to know who wants tickets by July 11th so she can order the correct number.  People are responsible for paying for their tickets and driving themselves to game.  Group will leave immediately after church on the 17th because the game starts at 1:30 p.m.

Bulletin – All bulletin items need to be given to Pat Demonet by Sunday, July 3rd.

Men’s Group update – Jeff said the group has been fun and has been growing.  The 3rd Tuesday of each month at 6:30 will be the regular meeting time.  The next meeting will be at dinner at Houlihan’s at the Doubletree, 6:30 p.m.

VBS – July 25th through 29th.  Seventeen children have signed up so far; Andy Butzon is in charge of VBS.  People can register their children online and can also register online to be volunteers.

Newcomers – We continue to have many newcomers.  Anne Simpson passed out a list of newcomers to Vestry.  Jeff has met with some and will continue to meet with newcomers as often as his schedule allows.

Discussion:

Strategic Planning Committee update – The SPC has interviewed four architects.   One architect has been eliminated as a possible choice and one is being invited back for another interview.  The goal is for Nick Simpson to go to the next Vestry meeting with a recommendation of an architect and a recommendation of the process for developing a master plan.

Lobsterfest – The big kick-off was after church on June 26th with sign-up sheets for volunteers, dinner ticket purchases, and sales of raffle tickets.  Sixteen people made reservations for dinner, 80 raffle tickets were given out to be sold, and $25 was taken in for St. Nicholas parking place.  Some people signed up to serve food.  Linda Sawyer reported that she had a meeting today, the 27th, concerning the financial part of Lobsterfest.

Jeff Jackson said the website for Lobsterfest had not been set up yet.  It is preferred that people buy tickets for Lobsterfest at church rather than online because a portion of the ticket price goes to PayPal when purchased online.  There will be a 200-person limit for dinner.

Scott Crowley is in charge of the raffle tickets.  It is a closed raffle in that only 200 raffle tickets at $50 each will be sold.  The grand prize is $3,000, the second prize is $500, and there are eight third prices of $50 each, leaving a net profit to the church of $6,100.

Mutual Ministry Review – Dave handed out a paper explaining what it is, why our parish should do it, how to plan for it, and what the next steps are after planning for it.  Dave and Jeff explained that it is not like a traditional job review or evaluation, but it is a celebration of the strengths of the Vestry and Clergy and how they work together, and a discussion of how to resolve any challenges.  Vestry members felt that everyone is too busy to plan for that now, and so Jeff tabled the discussion until next Vestry meeting.

Decision:

Steward of month – For July:  It was suggested and Vestry agreed that Dorothy will be the Steward of the Month for July.  Connie will write the short blurb for the newsletter and get it to Drucye by the end of the week.

Treasurer’s Report – Gene Demonet gave the Treasurer’s Report, including a four-page written report for the Vestry.  Gene said the overall financial position of St. Nicholas is favorable at this time.  St. Nicholas will be having an audit soon.  St. Nicholas will be making the full diocesan contribution in 2012.

Other thoughts or comments –

Lynn Hall asked Vestry to think about leading a Sunday School class during this coming school year.

Larry Nordin said we need volunteers to donate plants and/or their time to work on the plantings and mulch in the Memorial Garden.

Jeff will be gone from July 5th to July 11th for Camp Mikell and from July 16th to July 23rd for vacation.  Tom will cover those Sundays when Jeff is gone.

In September, Jeff will be hosting the Bishop’s Nominating Committee here at St. Nicholas.  In December, the first round of nominees will be hosted at Callaway Gardens for a retreat.  Jeff’s part in the process will be over in January, 2012.  The election will be held in June, 2012, and the consecration of the next Bishop will be in the fall of 2012.

Jeff encouraged members of St. Nicholas to attend the listening session at Trinity on July 14th at 7 p.m.  He said it will be the only opportunity lay people have to give feedback or hear other people’s opinions and questions concerning choosing the next Bishop.

Jeff also asked the Vestry to keep Trinity and their former Rector Rich Martindale in their prayers as Rich Martindale has resigned after a period of conflict at Trinity.

Jeff ended the meeting at 8:05 with prayer.