2011 VestryBelow are the approved minutes of  January’s Vestry meeting. If you have any questions, please feel free to ask one of our Vestry members.

Monday, January 23, 2012

6:30pm

Present: Connie Blackmon, Sheila Dixon, Lynn Hall, Dave Halmrast, Jeff Jackson, Katie Linney, Larry Nordin, Heather Roper, Anne Simpson,

Opening prayer led by Dave

Formation: Icebreakers

Information: Vestry Orientation

-The Mission & Vision of St. Nicholas: Mission of St. Nicholas is to be an example to the world of Christ’s love for all people. We do this by: Being welcoming & inviting to all people; Being supportive of our community & engaged in our community; Accepting where people are in their journey; Helping in any way, spiritually or physically; Nurturing spiritual growth; Educating people about who we are, what we do, and what we believe; or, to be brief, our mission is to be an example of Christ’s love.
Vision: St. Nicholas will be the center of nourishment in mind, body & spirit for all people in our community.

Vestry should have a connection with our mission; as we continue this year, keep this at the forefront of our minds.

-Vestry Packets (Orientation Packet, Calendar, By laws, Budget, Vestry Report Form, Reimbursement Form, Parish Directory, Sr. Warden Role, Ministry Matrix, Vestry Handbook from Diocese)
Ministry Matrix was helpful. Add to Matrix: Outreach- HOPE chest for ERD and Mission Trip.

-Vestry Covenant: A covenant is an agreement between different parties. What are our expectations with one another?

–Use email correctly
–Ask for help
–Support each other outside vestry meetings
–Listen
–Transparency (posting the minutes online informs the congregation what’s going on)
–Commitment to be here, Monthly Reports-send in by Saturday before
–Getting info to Lynn & Katie ahead of time, or by the deadline

–Shoot for consensus , but vote when necessary
–Minutes-report outcomes, not details. Sensitive stuff stays here.
–Discussion on decisions
–Time management; respect others’ time

-How to disagree without being disagreeable
-How to use email
-When to meet?—4th Monday night (except Nov & Dec)
-Consensus vs. Voting—when making big decisions, do it by consensus and come up with a solution together. Voting is quick & easy. Consensus takes more time & relationship.
-Sign up to lead opening prayer
-Prayer partners
-Church finance workshop? Led by Gene and Fr. Jeff

What do we need from Jeff? If we have a need to learn something (for example, how to be active listeners) Jeff teaches us how. In return, Fr. Jeff asked for our honesty.

-Calendar Planning- February through August

The Vestry agreed to the Men’s Group BBQ sale with the funds being designated for FOCUS. Discussion followed on the possibility of a joint bake sale.

Decision:

-Approval of December Minutes- Motion made by Dave; Seconded by Larry

-2012 Housing Resolution for Fr. Jeff- After discussing the amount to be paid to The Rev. Jeff Jackson as a housing allowance, on a motion duly made and seconded, adopted the following resolution:

Whereas The Rev. Jeff Jackson is employed as a minister of the Gospel by St. Nicholas Episcopal Church, Hamilton, Georgia, which does not provide a residence for him, the Vestry resolves that of the total compensation to be paid the Rev. Jeff Jackson during 2012 that $30,000 be designated a housing allowance within the meaning of that term as used in Section 107 of the IRS Code of 1986

Heather made motion to accept Housing Resolution; Connie seconded.

-Our new Junior Warden is Linda Sawyer

-Treasurer’s Report- Gene- Discussed the Audit Report, cash & funds are ok. Agreed to increase our donation to CVEM from $1000 to $1100.

– Lynn would like to do a pictorial directory for the church, if you’d like to join the committee contact Lynn. (FYI- It’s an online committee so there will be no physical meetings, it will all be done by email)

Prayer & Dismissal 8:26

February 9, 2012 Addendum: David Halmrast made an electronic motion to change the people authorized to sign checks of the St. Nicholas WellsFargo Hamilton Branch checking account as follows: Eliminate – Peggy Martin and Gene Demonet . Add – David Halmrast.

The motion was seconded by Larry Nordin and all Vestry members voted electronically, aye. The motion was approved.